Office and Accounting Manager | Burnaby

OVERVIEW

The Office and Accounting Manager plays a central role in ensuring smooth daily operations across both administrative and financial functions. This position combines hands-on accounting duties with responsibilities for overseeing the Burnaby campus, managing organizational assets such as vehicles, supervising the Office and Facilities Coordinator, and providing back up support for the IT and Systems Manager. The ideal candidate is detail-oriented, proactive, and comfortable balancing transactional accounting with operational leadership.

ABOUT US

At PADS, we foster a constructive, cooperative, and welcoming team setting.  Our commitment is to cultivate an empowering environment for our team. We value a sustainable work-life balance and believe that work should be fun! We approach challenges with a growth mindset, striving for improvement and innovation. As the Office and Accounting Manager, you’ll embody PADS’ core values, including a commitment to compassion, transparency, and the ethical treatment of dogs.  

ABOUT THE POSITION

Accounting

• Create and issue donation and sponsorship revenue invoices and work with the Fundraising team to send them to donors and partners.
• Process accounts payable, including invoice verification, coding, data entry, and vendor communication.
• Record and track incoming revenue, including donations, grants, and program fees; ensure timely documentation, coding and reconciliation in alignment with funder requirements and internal controls.
• Work closely with the Fundraising team to ensure charitable tax receipts are issued accurately and in a timely manner, in full compliance with CRA charitable tax receipting guidelines.
• Reconcile bank statements, credit card statements, vendor accounts, and other financial records.
• Reconcile bank and accounting records with the CRM.
• Maintain accurate and organized financial files.
• Assist with month-end and year-end closing activities, including journal entries and account reconciliation.
• Audit preparation and documentation requests.
• Ensure compliance with internal financial controls and accounting procedures.
• Manage and reconcile petty cash.
• Prepare regularly recurring and on-demand financial reports for senior and executive leadership as requested.
• Support financial analysis as needed.

Office Management & Campus Oversight

• Oversee day-to-day operations of the Burnaby campus, ensuring a safe, functional, and well-maintained environment.
• Collaborate with other PADS staff to answer telephone and email enquiries and greet visitors to the Burnaby campus as needed.
• Provide oversight and guidance to the Office & Facilities Coordinator, who is responsible for coordinating vendor and contractor activities for building maintenance, repairs and facility improvements.
• Oversee the Office & Facilities Coordinator’s management of office supplies, equipment, and service contracts.
• Provide oversight of organizational vehicles, with the Office & Facilities Coordinator completing scheduling maintenance, tracking usage, and ensuring compliance with insurance and safety requirements.
• Develop and implement office procedures to improve efficiency and support staff needs.
• Act as the primary point of contact for campus-related issues, escalating concerns as needed.
• Support IT and Systems Manager, including vacation coverage for support email (Microsoft365 and Salesforce)
• Employer representative to Joint Health and Safety Committee

Leadership & Supervision

• Directly supervise the Office and Facilities Coordinator, providing guidance, performance feedback, and support in daily operations.
• Delegate tasks effectively and ensure timely completion of facilities, administrative and operational responsibilities.
• Foster a positive, collaborative and service-oriented office culture.

QUALIFICATIONS

Experience & Behavioural Qualifications

• Excellent organizational skills with the ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• Experience supervising staff or coordinating teams is an asset.
• Ability to work independently, exercise sound judgement, and maintain confidentiality.
• Familiarity with facilities coordination or campus operations is preferred but not required.

Education & Technical Qualifications

• Strong understanding of basic accounting principles and proficiency with accounting software (experience with Xero an asset).
• Accounting, administrative or office management courses considered an asset.
• Efficient use of PC s, the internet, and Microsoft 365 suite. Ability to learn new software as required.
• Experience with Salesforce is an asset
• Valid B C Driver’s License, at a minimum level of Class 5

The duties and responsibilities listed in this job description are not a comprehensive list. It is reasonable for the employee to expect that additional tasks may be assigned from time to time. In addition, the scope of the duties and responsibilities listed here may change as necessitated by PADS changing needs.

WORKING CONDITIONS & COMPENSATION

Physical Efforts

• Involves some physical tasks
• Use of arms and legs

Physical Environment

• Standard office environment
• Hybrid and in-office work environment
• Occasional evening or weekend work may be required

Sensory Attention

• Use of computer monitors is required
• Frequent interactions and physical contact with dogs and puppies
• Interactions with the public

Location: Burnaby, BC
Employment Type: Full-time 
Work Arrangement: Based at our Burnaby Campus in a standard office setting, hybrid work a possibility.
Hours: Monday to Friday, 7.5 hours per day, with the occasional additional evenings and weekends. 

Compensation: $60,000 – $70,000 annually as a starting salary based on a 37.5-hour work week. A benefits package is available after the 3-month probation period.  

BE YOU. WITH US.  

We serve communities that are greater and stronger because of their diversity. What makes YOU different is worth both celebrating and cultivating.   

PADS is committed to equality across race, gender, age, religion, identity, ability, and experience. We invite you to bring your whole self to our team, helping us to change lives, one dog — and person — at a time.   

DOES THIS SOUND LIKE A GOOD FIT?

If you are a dedicated individual with a passion for helping others and a desire to grow your skills in a supportive environment, we encourage you to apply!  Submit your CV, cover letter and salary expectations by clicking the button below.  

Accommodation will be provided in all parts of the hiring process. Applicants are invited to make required accommodations known in advance.      

We thank all applicants for their interest and will contact only those applicants selected for further consideration. Please note that submissions will be reviewed on an ongoing basis, and therefore early submission is encouraged.